To accommodate documents received from external parties, which may use different naming conventions which are not to the ISO 19650 standard, a separate document class ‘Incoming Documents’ is available:



This class does not have any automatic document naming, the existing filename is utilised. This class allows you to specify which part of the filename is the unique identifier for this document. As the document being imported is not in the ISO 19650 format, that property is set to ‘No’ when importing, this enables a property called ‘Match String’:



This property has two values; ‘Whole String’ which simply uses the whole filename as the unique ‘Base Document Number’ value for the imported document, and ‘Number of Characters’ which allows you to specifically state which characters are used to populate the ‘Base Document Number’. When ‘Number of Characters' is selected, two more properties are then displayed. ‘No of Characters’ allows you to specify the number of characters that matches the unique value in the filename, and also ‘Start Position’ which allows you to specify if the unique value is not at the start of the filename by giving the position it should start from to capture the required document number:



The ’Area of CDE’ metadata should also be set depending on whether the imported document should be in Shared or Published etc.