Group files


When you create a list of Locations for your chosen filing provider it will be stored in a file that can then be shared with others. These are called Group files and can be placed wherever you find most appropriate, for as long as PMA can access it.


There are currently five types of group file:

    1. Windows folders
    2. SharePoint locations
    3. Autodesk BIM360 / Autodesk Construction Cloud locations
    4. M-Files locations
    5. Meridian locations


You may require one or more of these Group files depending on the filing provider(s) you make use of. Each of these types of Group files will now be described in detail:


Windows folders - Group Files

File extension

Format

Details

.exfsgroup

JSON

The file holds: the names of Locations, their full paths and their unique GUIDs.


SharePoint locations - Group Files

File extension

Format

Details

.exspgroup

JSON

The file holds: the site address of the SharePoint site, the document library, the details of which email properties are mapped to which fields in the document library, and the Location names along with their unique GUIDs.


Autodesk BIM360 / Autodesk Construction Cloud – Group Files

File extension

Format

Details

.exaccgroup

JSON

This file holds:

  • details on the hub to be connected to: Hub Type, Hub Name, Hub Link, Hub ID;
  • details on the project to be connected to: project type, project link, project ID, hub ID, project Name, project web link, a Boolean value to say if this is the root folder of the project, and a relative path to display;
  • details on the locations to be connected to: Location GUID, Location Name, Location Folder ID;
  • details on the Forge (aka APS) folder: Folder Name, Folder ID, Project ID, Hub ID, API link, Folder web link;
  • and the connection client ID and secret.


M-Files – Group Files

File extension

Format

Details

.exmfgroup

JSON

This file holds: the name of the M-Files vault to be connected to and the filing group’s GUID.


Meridian – Group Files

File extension

Format

Details

.exmergroup

JSON

This file holds: the name of the server to be connected to and the name of the vault to be connected to.


Files held in the user profile

PentagonMail Assistant relies on a number of files which are local to the user. Deleting, renaming, editing or moving any of these files is risky and is not recommended. This information is provided to assist those who are technically competent in understanding how the system works. 


There are various files and folders in each user's local profile folder which can be found here:

Location: %LocalAppData%\Excitech Mail\


Please contact our team if you intend to apply any changes to these files. It is important that you fully understand the impact before performing any change.